At collabit inc. (hereinafter referred to as "the Company") strives to operate a service that allows users to entrust their important asset information with peace of mind, based on our mission of "aiming to enrich the relationship between real estate and users through the power of technology". To this end, we are fully aware of our social mission and comply with laws and regulations regarding the protection of the rights of individuals and personal information, based on our personal information protection philosophy and the code of conduct we have established for ourselves.

IN ADDITION, WE HEREBY DECLARE THAT WE WILL ESTABLISH A PERSONAL INFORMATION PROTECTION MANAGEMENT SYSTEM TO REALIZE THE FOLLOWING POLICY AND MAKE COMPANY-WIDE EFFORTS FOR ITS CONTINUOUS IMPROVEMENT, ALWAYS RECOGNIZING THE LATEST TRENDS IN IT TECHNOLOGY, CHANGES IN SOCIAL DEMANDS, AND CHANGES IN THE BUSINESS ENVIRONMENT.

1. We will acquire, use, and provide personal information in an appropriate manner, and will not handle personal information beyond the scope necessary to achieve the specified purposes of use. We will also take measures to this end.
2. We will comply with laws and regulations, national guidelines, and other norms regarding the handling of personal information.
3. In order to prevent the risk of leakage, loss, or damage of personal information, we will continuously improve our personal information security system by injecting management resources that match the actual conditions of our business in order to prevent such risks through reasonable security measures. In the event of an emergency, we will promptly take corrective measures.
4. We will respond promptly and sincerely to complaints and consultations regarding the handling of personal information.
5. The personal information protection management system will be reviewed and improved on an ongoing basis in a timely and appropriate manner in light of changes in the environment and actual conditions surrounding our company.

This policy shall be distributed to all employees to make them aware of it, and shall be made available to anyone at any time by posting it on the Company's website, pamphlets, etc.

collabit inc. (hereinafter referred to as "the Company") will publicly announce that the Company will use personal information within the scope of the following purposes of use, in accordance with Article 18, Paragraph 1 of the Act on the Protection of Personal Information (Act on the Protection of Personal Information).

Purpose of use of personal information

(1) Purposes of use of personal information obtained directly from the person in writing, etc. (including those obtained through a website, e-mail, etc.; hereinafter referred to as "Written Documents") (1) Purpose of use of personal information obtained directly from the person in writing, etc. (including through a website, e-mail, etc.; hereinafter referred to as "written documents").

Users' personal information will be used to provide the HowMa Service, to distribute and send email newsletters, direct mail, and various notices in connection with the use of the HowMa Service, to provide personal information to companies using the Service in connection with approval and applications, to distribute and display advertisements and contents based on attribute information, device information, location information, and activity history, etc., and to provide the HowMa Service. To provide the Service

Users' personal information is used to improve the HowMa service, develop new services, and conduct marketing campaigns, surveys, questionnaires, monitoring, and interviews.

TO SENDERS OF BLANK EMAIL FOR DISTRIBUTION OF URL INFORMATION

Personal information of those who inquire about our various businesses is used to respond to their inquiries.

Personal information to our shareholders is used for communication, provision of various information, etc., shareholder management, and related and incidental operations.

Personal information of our employees for personnel management, business management, health management, security management, etc.

Direct applicant information to the Company for recruitment purposes

(2) Purpose of use when obtaining personal information from the person in a manner other than in writing directly from the person

Information on personnel of subcontractors is to obtain information on subcontractor factors

Information on applicants from Hello Work and private employment agencies is used for recruitment purposes.

TO SEND ADVERTISEMENTS, DIRECT MAIL, VARIOUS NOTICES, ETC. FOR OUR SERVICES.

collabit inc. hereinafter referred to as "the Company") is pleased to inform you of the following matters concerning requests for disclosure, etc. of retained personal data (notification of purpose of use, correction, addition, or deletion of content, suspension of use, and suspension of provision to third parties) and requests for disclosure of records of provision to third parties. (hereinafter referred to as "the Company") will make the following items known with regard to requests for disclosure, etc. (notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, deletion, and suspension of provision to third parties) of retained personal data and requests for disclosure of records of provision to third parties.

Name and address of the Company and name of its representative

• Name: collabit inc.
• Address: 8F Daisan Toun Building, 1-13-10 Shibaura Minato Ward Tokyo 105-0023, Japan
• Representative: Tsuyoshi Asami

2. name and contact information of the person in charge of personal information

• Administrator name: Shunsuke Okazaki, Personal Information Protection Manager
• Contact: Phone: 03-6453-7227

3. purpose of use of retained personal data

Users' personal information will be used to provide the HowMa Service, to distribute and send email newsletters, direct mail, and various notices in connection with the use of the HowMa Service, to provide personal information to companies using the Service in connection with approval and applications, to distribute and display advertisements and contents based on attribute information, device information, location information, and activity history, etc., and to provide the HowMa Service. To provide the Service

Users' personal information is used to improve the HowMa service, develop new services, and conduct marketing campaigns, surveys, questionnaires, monitoring, and interviews.

TO SENDERS OF BLANK EMAIL FOR DISTRIBUTION OF URL INFORMATION

Personal information of those who inquire about our various businesses is used to respond to their inquiries.

Personal information to our shareholders is used for communication, provision of various information, etc., shareholder management, and related and incidental operations.

Personal information of our employees for personnel management, business management, health management, security management, etc.

Direct applicant information to the Company for recruitment purposes

Information on personnel of subcontractors is to obtain information on subcontractor factors

Information on applicants from Hello Work and private employment agencies is used for recruitment purposes.

TO SEND ADVERTISEMENTS, DIRECT MAIL, VARIOUS NOTICES, ETC. FOR OUR SERVICES.

Contact for complaints regarding retained personal data

Inquiries regarding personal data in our possession are accepted at the following contact point.

• 8F Daisan Toun Building, 1-13-10 Shibaura Minato Ward Tokyo 105-0023, Japan
• collabit inc. Contact for inquiries regarding personal information
• E-mail address: info@collab-it.net
• TEL：03-6453-7227 (OFFICE HOURS: 10:00-18:00)

5. our membership in authorized personal information protection organizations

There is no authorized personal information protection organization that we are a member of.

6. measures taken for the secure management of retained personal data, etc.

We have established rules for the handling of personal information and specified personal information, as well as rules for safety measures, and have taken the following measures.

(1) Organizational safety control measures

• We have established a policy regarding the handling of personal information, and have made it known within the company as our personal information protection policy, and have made it available on our web page for the general public to obtain.
• For each stage of acquisition, use, storage, provision, deletion/disposal, etc., we have established procedures for handling personal information, including handling methods, responsible persons and persons in charge, and their duties, which are summarized in a regulation document and disseminated internally.
• We conduct periodic self-inspections of the status of personal information handling, as well as periodic internal audits from an impartial standpoint by other departments and outside parties.
• Restrictions are placed on the number of employees who handle each piece of personal information.

(2) Personal safety control measures

• Regular training is provided to employees on points to keep in mind regarding the handling of personal information.
• We obtain oaths of confidentiality from our employees.

(3) Physical and technical safety control measures

• To prevent employees other than the person in charge of handling or other unauthorized persons from viewing personal information, the area in which personal information is handled is limited.
• In the areas where personal information is handled, the Company controls the entry and exit of employees and restricts the equipment, etc. that they bring in.
• Personal information is stored in locked cabinets and on servers with restricted access.
• Firewalls and other measures are installed to prevent unauthorized access from outside to servers and other equipment.
  We also take measures against computer viruses and other malicious software.
  
• The following measures are taken when transferring personal information
• When transferring media, we try to use a method that keeps a record of delivery or hand-deliver the media in person.
• Electronic data communications are encrypted or otherwise protected against leakage.

(4) Understanding the external environment

• When transferring or entrusting retained personal data information to a foreign country, we confirm safe handling by entering into a contract regarding the handling of personal information and confirming the contents of the terms and conditions and terms of use, after understanding the systems for the protection of personal information in the country where the data is stored.

You may request "notification of purpose of use, disclosure, correction, addition, or deletion of content, suspension of use, elimination, and suspension of provision to third parties" (disclosure, etc.) of your personal data in our possession. We will respond to requests for disclosure, etc. of personal information according to the following procedures.

Receipt of Requests for Disclosure, etc.

(1) Please contact us at the following address

Please mail or bring the designated form to the address below after agreeing to our "Handling of Personal Information" upon arrival.

• 8F Daisan Toun Building, 1-13-10 Shibaura Minato Ward Tokyo 105-0023, Japan
• collabit inc. Contact for inquiries regarding personal information
• E-mail address: info@collab-it.net
• TEL：03-6453-7227 (OFFICE HOURS: 10:00-18:00)

(2) For identification purposes, please mail or bring one of the following documents together with (1) "Prescribed Form".

A copy of an official identification such as a driver's license or passport that verifies the identity of the person making the request for disclosure, etc. (the copy must show the name and address of the person making the request for disclosure, etc.)

A copy of the certificate of residence (made within 30 days prior to the date of the request for disclosure, etc.)

(3) If a proxy is to complete the procedures, in addition to (1) the "prescribed form" and (2) "identification documents," please mail or bring one of the following documents (a) and (b).

(a) Identification documents of the agent

A document certifying the agent, a copy of the agent's driver's license, passport, or other official identification that can be used to verify the agent's identity (the document must show the name and address of the agent making the request for disclosure, etc.)

A copy of the representative's certificate of residence (made within 30 days prior to the date of the request for disclosure, etc.)

If the representative is an attorney, a document showing his/her registration number

(b) A document evidencing the power of attorney (power of attorney, etc.)

If the document proving the identity of the applicant or his/her representative clearly indicates the place of residence, it may be erased.

Documents proving the identity of the applicant or his/her representative will be disposed of responsibly within two months of our obtaining them.

2. fee for "Request for Disclosure, etc." and its collection method

Only in the case of a request for notification or disclosure of the purpose of use, the following amount (including the cost of our reply) will be charged per request. Please enclose a postal money order for the following amount when mailing the request form.

Commission amount: 1,000 yen

3. communication of review results

The results of the disclosure, etc. considered within our company will be communicated to you in principle by the method you request, after consultation with the means you request.